The first time a name appears in a story, use the full name as the person signs it. Never use a single initial. Be sure names are spelled correctly. The first time a name appears in a story, identify the person with his or her proper title. Short titles usually precede the name but longer titles usually follow the name. They are not capitalized unless they replace Mr. Use the word The with Reverend, The Rev. John Adams. Figures Always use figures for ages, dimensions, money, percentages, days of the month, degrees, hours of the day, scores, room numbers, page or chapter numbers and street numbers.
Except for those in the preceding rule, spell out numbers up to and including nine, and use figures for numbers 10 and higher. Omit zeros in even hours: 2 p. The em dash is perhaps the most versatile of punctuation marks. It can be used in sentences to create a strong break, to show emphasis, or to denote a change in thought. Depending on the context, the em dash can take the place of commas, parentheses, or colons. Many confuse the em dash for the slightly narrower en dash or the even narrower hyphen.
The em dash can be created by holding down the ALT key and typing on the numeric keypad right side of the keyboard. Macintosh users, press Shift-Option and the minus key at the same time. En Dash. The en dash is used to represent a span or range of numbers, dates, or time. There should be no space between the en dash and the adjacent material. The en dash can be created by holding down the ALT key and typing on the numeric keypad right side of the keyboard.
Macintosh users, press the option and minus keys simultaneously. For rules about capitalizing hyphenated words in a title or headline, see our capitalization section. Separates major parts of a compound sentence. A semicolon is not interchangeable with a colon. Check carefully which you have typed on the keyboard: the colon requires the shift key; the semicolon does not. In academic or University references, use advisor. In all other uses, including business references, use adviser.
While both terms have the same meaning and are used interchangeably, the more common and preferred term in this country is toward. Always include the first name or complete initials of individuals the first time they appear written in copy. As a general rule, the title of a work that is part of a larger work is placed in quotation marks while the title of the complete work itself is italicized. When necessary in body copy, a URL uniform resource locator or email address may be broken at the end of a line as follows:.
Before a single slash, period, or other punctuation mark or symbol:. Never insert a hyphen when breaking a URL or email address that falls at the end of a line. The extraneous punctuation only confuses a valid URL. But be sure to test any URL that will appear online or in a print publication to ensure that the link connects. URLs are easily recognizable in body copy and generally require no further instruction on accessing them. Note that Reich Family Pavilion encompasses the area of the Sports Center that includes the arena, swimming pool, ticket office, and office suite.
Events in other parts of the building, including the Hartford Volleyball Gym, should not be listed as taking place in the Reich Family Pavilion. Use Department of Athletics and Director of Athletics when possible. Otherwise, use athletics department or athletics director. Do not write athletic department or athletic director. Athletics not athletic should modify all terms with the exception of trainer, which will conform with the professional industry organization terminology.
For coaches and athletics administrators, capitalize titles only when it is a direct title before their name. Otherwise, use lowercase. The nickname is Hawks in all instances of our Division I men's and women's teams.
Never put a modifying term in front of Hawks. America East postseason events not in tournament format should be referred to as championship. Otherwise, use tournament. In order of priority, please consult the following resources for situations that are not outlined in this University of Hartford editorial style guide.
The Associated Press Stylebook: The AP Stylebook is widely used as a writing and editing reference tool in newsrooms, classrooms, and offices worldwide. Online subscriptions to both can be ordered at apstylebook. The Chicago Manual of Style: This is an additional resource to be consulted only when specific questions have not been addressed by either UHart or AP style guidelines.
Learn more at chicagomanualofstyle. This extends to all mediums, including print, digital, video, web, and environmental. Please contact Paula Ribeiro at Editorial Style Guide. Questions about the editorial style guide? The word "the" should precede "Rev. Billy Graham. The University uses this title only with medical doctors, dentists and veterinary doctors. Abbreviate state names when used with town or city in photo captions, lists, tables, and short-form listings of political party affiliation.
Use two-letter postal abbreviations only in mailing addresses that include a zip code. For headlines, avoid abbreviating states whenever possible. Never abbreviate any month when it stands alone or with only a year. Classes begin on Sept.
February was unusually warm. Names of other countries. Abbreviate United States as U. Spell out when used as a noun: We live in the United States. The word "percent" using a symbol in general copy: Alumni participation in the Annual Fund went up 10 percent this year. For other applications, follow these guidelines: Abbreviate state names when used with town or city in photo captions, lists, tables, and short-form listings of political party affiliation.
Montana Mont. Used in a list —When used in a directory listing or other similar situations, the title is capitalized whether it precedes the name, follows the name, or appears in tabular form. Used in an address —When used as part of an address, the title is capitalized, whether it appears in text or block address form. See addresses. The names of offices and departments at WMU are capitalized only when the full, official name is used. Some names of offices, departments, scholarships or programs contain proper nouns and are always capitalized when the proper noun is included.
The full name of the alumni center is the Harold A. McKee Alumni Center. However, alumni center, by itself, is not capitalized. Except for languages , such as English, French and Japanese, the names of academic disciplines, majors, minors, programs and courses of study are not proper nouns and should not be capitalized. Example : She majored in integrated supply management and German. Academic degrees are capitalized only when the full name of the degree is used, such as Bachelor of Arts or Master of Social Work.
They stayed with my uncle at a hotel on the south end of a peaceful lake. Jane Smith, a capable Mayor with a graduate degree in Business , questioned whether the Fire Chief belonged on the Committee. This example inappropriately capitalizes common nouns, treating general descriptions as if they are formal names.
Jane Smith, a capable mayor with a graduate degree in business , questioned whether the fire chief belonged on the committee. This version uses only common nouns, but good journalism relies on specific details. Not wrong, but cluttered. Mayor Jane Smith , citing her MBA credentials, defended the latest wedge she has driven between the fire department and the downtown business sector.
The other details could come in a later paragraph — if they matter at all.
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